As an individual developing good communication skills is very important. They can help improve your confidence during presentations, job interviews, arguments, and so many other real-life situations. When you take a good look at some of the world leaders today, one of the characteristics they possess is the ability to communicate with an individual or masses effectively. Undergoing a formal education can land you your dream role, but it’s necessary you work on how to improve communication skills to excel in your field. that will make valuable to any team later in life. Here we will provide you with proven guidelines on how to improve communication skills.
Effective communication is one special skill employers always consider during employment, as people who communicate perfectly well are usually good at filling leadership roles. Good communication skills are not easily developed by an individual when it doesn’t come in a natural way.
Fortunately, there are proven tricks on how to improve communications skills so as to be more confident in dealing with people.
It is also very important you display this skill during your job interview especially when you’ve listed it as one of your skills on your CV.
Types of communication skills
Communication is a two-way affair, this means that there must be an engagement between the person communicating and the person being communicated to. Communication is said to occur when information is shared between two individuals. Miscommunication in this modern day world has led to many societal disorders such as hurt feelings, incomplete tasks, frustration in relationships and so many other chaoses in the society. However, with the appropriate set of skills an individual can learn his to communicate perfectly.
Different types of communication skills
Listening communication skills
This is also referred to as the receiving mode, in this state an individual receives other forms of communication passed by a group of people or a single person.
Here messages are being sent inform of spoken words. Most people today believe that verbal communication is all about speaking but listening is also major part verbal communication needed for communication to be successful. Verbal communication is applied in various life situations such as informal office discussions, addressing of masses, etc. Working on your verbal communication skills will help boost your relationship with coworkers and also increase your network of contacts.
Non-Verbal Communication Skills
This consist of body language, posture, facial expressions, and gestures. Non-verbal conversations align the tone of a good conversation and go the extent of undermining your words if you are not able to control it. For example, someone found slouching or shrinking back in a chair during s meeting may be regarded as an under-confident person. Being under-confident leads to people doubting your verbal communication abilities.
Written Communication skills
This is being used to convey complex information such as statistics, or other data that could not be conferred through speech alone. Written communication enables information to be recorded so it could be used as a reference later. When preparing a piece of written communication, especially the one that will be referred to from time to time, you need to carefully plan what you want to say to ensure that all the necessary information is clearly communicated.
Interpersonal Communication Skills
This is the communication between two or more people, it is commonly known as face-face-to-face communication. Factors like body language, verbal and non-verbal communication play a big role in determining how people understand each other.
Family Communication skills
This is the type of communication exist between intimate people or people with a trusting relationship, the main aim of family communication is to understand the behaviors of these very close and intimate people considered as it’s members.
Political Communication skills
Communication is one of the most important approaches in politics, Its strategies include persuasions and propaganda. A political strategist is well known for their ability to find very easy and smart ways to decode their message to the masses so as to avoid negative approach from them.
Business Communication skills
Communication is a very important aspect of life and is a very important factor being observed in the workplace. As a starter or an expert in business, you need good communication skills for you to achieve success. Good communication skills in business can elevate you among your coworker, it can lead to you admiration among your peers. Here are some useful tips to improve your business communication skills.
- Always try to improve your listening skills
- Always collaborate and never dictate
- Always be mindful of how you spend your free period
- Always come up with sensitive issues
- Always spend in the right communication tools
Importance of communication skills
Good communicators always tend to have better marriages/Relationships
Based on a recent study by marriage experts, most divorces in the world today are caused by lack of good communication skills. It is believed that couples who can communicate effectively are likely to have a stronger relationship.
Good communicators make more money for themselves
Highly skilled communicators always come up with smart ways to turn things around in their favor, good communicators tend to have an added advantage as they always land themselves highly lucrative job opportunities. The best skill to acquire in life as an individual is good communication, so if you want to go far in your business or career you must invest your time in learning proven strategies on how to improve communication skills.
Good communicators have very high self-esteem
In the society today, people with high self-esteem are well known to be extroverts, they easily approach strangers, talk to masses and always appear friendly. Individuals with low self-esteem are always anxious in dealing with unfamiliar people and don’t always contribute in group settings.
Build a successful family with their partners
Good communication skills are highly needed to maintain peace and orderliness in the family. It helps to enhance the love shared by members of a family as they all understand each other in various life situations. A family with good communication skills always fulfill their family goals as they all work in a unit if you want to maintain a long-lasting relationship you should work on how to improve communication skills.
Successful entrepreneurs always have traits of good communication skills
A successful entrepreneur must be very good in oral communication, successful entrepreneurs are highly outspoken and are hardly introvert in nature. To be a successful entrepreneur you have to be fearless in dealing with your daily life situations.
Good communication skills help in the development of leadership skills
The ability of an individual to communicate and achieve life goals is achieved through exercises aimed at developing his/her interpersonal and intergroup communication abilities. Good communication skills and leadership go hand in hand.
How to improve communication skills
Calm down and listen
The best way to improve your communication skill is to pay attention and listen attentively when you are in a conversation with someone. A good conversation consist of much words connected with perfect listening, good listeners always make the best communicators.
Try to increase your empathy
As mentioned earlier communication is a two affair, it is always advisable to have a proper understanding of the people you deal with. Empathy helps you communicate with people more perfectly and also understand the unspoken parts of your communication with people.
Always be brief and specific
This is a very good approach used for both verbal and written communication, people who are always straightforward in their dealings with people tend to get better deals.
Conferr your message perfectly to your audience
The best communicators in life always know how to tailor their words based on whom they are speaking to. The way you address your superiors or your boss in your workplace should be different from the way you address kids, school pupils, or other people lower to you. Always bear the perspective of others in mind when trying to pass a message.
Drive away all the distractions
It’s really very rude to use your phone while you are in a conversation with someone or hanging out with your loved ones. Maybe is really very had to get rid of all distractions during a conversation, but you should always listen attentively during a conversation as it will go a long way in improving your communication with people.
Ask questions and always try to repeat the second person
When communicating with people always ask questions and try repeating the last few words to show how interested you are in whatever they are saying. Always clarify issues that are not properly understood. It also helps to chip in small talk to avoid awkward silence. It’s always advisable to be interested than to be interesting.
Always try telling a story
Scientists believe that stories are very powerful as they are capable of activating the brains, making presentations and interviews less stressful. Every individual has at least one great story, so is advisable you use this storytelling strategy to improve your communication skills.
Avoid making use of unnecessary conversation fillers
Words like Um’s and ah’s are very harmful as they don’t help you build good communication skills. You need to cut them off while communicating with people to appear more persuasive and confident.
Be mindful of your body language
Maintaining a very good body language is very important in any conversation. You should always be mindful of your eye contacts, the way you hold yourself during interviews and always try to read the body movement of people you are communicating with.
How to apply effective communication skills
Sometimes you have to over-communicate to communicate
This is one strategy most presenters and public speakers fail to observe, it’s always important to communicate explicitly or over-communicate when sharing ideas with people. This is because the audience may fail to grab everything as you expected.
Never you rely on visual aids
Apple co-founder Steve Jobs once banned the use of PowerPoint presentations, Facebook chief operating officer and the founder of Leanin.org also banned the use of PowerPoint. The use of this PowerPoint doesn’t help communication, always be prepared to make use of good words and perfect storylines to communicate with your audience. Visual aids should be avoided unless when considered necessary.
Request for honest feedbacks
Requesting feedback from peers, managers, or members of your team might look like a critical approach but this a great step to becoming a good communicator, this will enable you to discover loopholes and possible ways to fix it up.
Try engaging the audience in a discussion
As a speaker to be more effective in communication you must make your presentations and discussions very interactive. Try asking your audience questions, encourage them to pour out their minds.
Always start and end your interactions with key points
To ensure that the audience has a proper understanding of your presentation, you have to be conversant with your key points from the start to finish. It can also be done by giving the audience a one-pager that contains all the key points to be considered during the presentation.
Try earning respect instead of laughter during communication
The best communicators are those who go for respect, rather than warming up the audience with laughter. It’s not always a good idea to end a presentation or a conversation with laughter.
Effective guidelines on how to improve communication skills
Always think before uttering a word-It not a very good idea to say the first things that come to your mind during a conversation or a presentation, you should always be mindful of what you say and how you say it.
Have equal respect for everyone-Never you talk down nor disrespect anybody, treat people below you the same way you treat your superiors.
Keep a positive attitude and maintain a smiling face-Even when speaking to someone on the phone is advisable you do this because it can reflect through, smiling always come with a positive attitude.
Maintain eye contact
Whether you are the one speaking or listening, staring into the eyes of the person you are in a conversation with, can make the interaction a successful one.
Perfect your public speaking
Public speaking is one of strongest communication skills an individual can possess, overcoming the fear of public speeches will help you perfect your day-to-day communications.
How to improve communication skills in the workplace/how to improve communication skills at work
Clarity and Concision
To maintain a good communication you must try to pass your message using few words, your message must be very clear and direct whether you are speaking to someone in person or during a public presentation in your workplace.
With a friendly tone or simply a smile, you can persuade your coworkers to engage in a honest communication with you. Being nice and polite in your place of work is very important as it tends to bring a lot of good favors for you.
Confidence is a very important factor used to rate people in a workplace, how confident you are will determine how people take your decisions. Always avoid making statements that come in form of questions, and don’t exhibit arrogance or aggressiveness in your workplace.
People will always feel comfortable communicating with you in your workplace if you are a very respectful person. No worker would like to relate to a disrespectful coworker. Always try to appreciate your fellow workers in every situation.
How to improve English communication skills/How to improve communication skills in English
Always try to slow down your speaking speed
You might be eloquent in speaking when it comes to your native language, but expecting yourself to be of that standard while speaking a foreign language doesn’t look realistic. Slowing down your speaking speed will help to be more organized while speaking in a public or in a conversation with someone.
Learn and understand sentences and not only words
Many people come across new words but don’t know exactly how to implement them to make good English sentence. When you find new English words, try to memorize sentences which contain those words so as to be conversant with them.
Practice your interrogative skills
Communication is a two-way affair, so to make the best out of it you need to be totally engaged by asking questions and coming out with very good suggestions. If you don’t ask questions you might end up doing all the talking.
You must give yourself a little time to think
Do not rush to give your opinion about anything, try to be calm before giving your thought. Being impatient would make you say what you had in mind very fast and might commit a grammatical blunder.
How to improve verbal communication skills
Always appear friendly even to strangers
People who naturally communicate with a friendly tone are always in the driving seat in the society. This is because human beings are subconsciously drawn to people who are friendly due to the fact they bring more enjoyment and peace to the life of people around them.
Always be yourself
People are easily irritated by individuals who always fake to prove their point. On the other hand, people are easily attracted to individuals who always speak from their genuine heart, and are also transparent and real in nature.
Humility is one of this most important/attractive personality trait possessed by individuals. People who always speak with humility are always respected in the society as they are seen people of high moral standards.
Always try to be clear in all situations
Always find the clearest way to make the point known, people who are not directly in their verbal communication are not usually respected in the society today.
Summary on how to improve communication skills
How to improve communication skills seems to be a major problem for some people in the society more especially the introverts. Some people are born with great intellect but the problem is always how to pass the message to the audience/masses. If you fall under the category of people searching endlessly on how to improve communication skills, you don’t need to panic because even the world best motivational speakers once had that same problem. All you need is just follow the guidelines on how to improve communication skills and see yourself excelling in your field with more respect from your peers or coworkers.